Hybrid meetings that just work
Video conferencing is now a core part of everyday work — but it only works well when everyone can hear clearly, see clearly, and start a meeting without frustration. At Penguin Media Solutions, we design and install video conferencing and meeting room AV systems that deliver reliable performance and intuitive operation from day one.
From small huddle spaces to large boardrooms, we bring expert AV design, installation and commissioning together with best-practice workflows so your teams can focus on the meeting — not the technology.
Why great meeting AV matters
A poor meeting room experience costs time and creates frustration. The right system:
- Delivers clear speech and natural audio for in-room and remote participants
- Provides sharp, well-framed video without distractions
- Starts meetings quickly with minimal user steps
- Works reliably over time — and fits your existing collaboration tools
We build systems that make hybrid meetings feel effortless and professional — regardless of room size or use case.
What we deliver
Professional audio capture & processing
Good meetings start with intelligible audio. We specify and place speech-optimised microphones, pair them with appropriate DSP and configure the system to suppress echo and noise — so remote participants feel like they’re in the room.
Sharp video & camera systems
We select cameras with appropriate field of view and resolution, mount them for optimal sightlines and configure framing so presenters and participants are seen clearly.
Displays & screen placement
Whether it’s a single screen in a huddle room or dual displays in a boardroom, we consider size, sightlines and ambient light to deliver visuals that support engagement and collaboration.
BYOD & wireless presentation
People bring different devices and needs. We implement easy wireless presentation and BYOD (Bring Your Own Device) workflows so anyone can share content without friction.
Simple control & user workflows
Meeting spaces should work without confusion. We design intuitive control interfaces (touch panels, keypads and mobile interfaces) for one-touch or near-one-touch meeting start, source selection and volume control.
Network-ready & secure
Video conferencing systems need good network integration. We ensure network readiness, appropriate QoS and secure configurations so calls are stable and supportable.
Designed for your people and your room
Every meeting space has unique challenges — from acoustics and reverberation to room shape and lighting. We design around these realities so:
- Remote participants hear clear speech
- In-room participants enjoy natural, balanced audio
- Video captures the right people and actions
- Meetings start and run without troubleshooting
We don’t just install equipment — we deliver real-world performance.
Typical environments
Penguin Media Solutions designs and deploys video conferencing and meeting room AV for:
- Huddle and focus rooms
- Training and collaboration spaces
- Boardrooms and executive suites
- Large meeting theatres and hybrid presentation rooms
- Flexible multi-purpose meeting spaces
Whether your team uses Microsoft Teams, Zoom, Google Meet or other platforms, we’ll build a system that plays nicely with your workflows and user expectations.
Integration with control and automation
Video conferencing doesn’t have to be siloed. Where meeting rooms are part of a broader AV or environmental control strategy, we integrate:
- One-touch meeting start workflows
- Automated lighting and shading scenes for presentations
- Preset audio levels for speech vs content sharing
- Remote diagnostics and support where appropriate
Our process
- Requirements & consultation — Understanding your tools, users and workflows
- Room design & specification — Cameras, mics, loudspeakers and displays
- Installation & integration — Clean deployment and network configuration
- Commissioning & calibration — Testing for real-world use
- Training & documentation — Making sure your team feels confident
- Support & optimisation — Optional ongoing care and fine-tuning
Ready for meetings that just work?
Today’s hybrid workforce deserves meeting spaces that are reliable, predictable and easy to use. If you’re planning new rooms, upgrading existing spaces, or solving persistent AV frustrations — we’re here to help.
Contact Penguin Media Solutions to discuss video conferencing and meeting room AV solutions tailored to your organisation.
